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Using external data in Excel Services - itaysk

Using external data in Excel Services

Posted Thursday, November 08, 2007 8:53 AM by Itay Shakury

Update: I have added some links to tools that should help you overcome this limitation.

We were told that Excel Services has support for displaying data from external locations, such as SQL server, and that's great! Until you try it out and fail..
Try creating a simple excel document with a Table that displays data from a SQL server table . Now try to view it in Excel Web Access. You will fail with the following error:

1

The thing is, Excel services supports displaying data from external data sources, but not in a table format, only in a pivot table! How lame is that...
Now try converting that table into a pivot table.. it works!

Here are links to 2 tools that converts pivot tables to tables (Courtesy of Shahar Prish):
http://blogs.msdn.com/cumgranosalis/archive/2006/11/03/query-tables-work-around-for-excel-services.aspx
http://blogs.msdn.com/cumgranosalis/archive/2006/11/27/another-tool-for-working-around-excel-services-not-supporting-querytable.aspx

[This is the error text for search engines: Unable to Load Workbook The workbook that you selected cannot be loaded because it contains the following features that are not supported by Excel Services: External data ranges (also called query tables) Contact the workbook author.]

Comments

# Using external data in Excel Services

Thursday, November 08, 2007 9:16 AM by SHAREPOINTBlogs.com Mirror

We were told that Excel Services has support for displaying data from external locations, such as SQL

# re: Using external data in Excel Services

Thursday, November 08, 2007 7:14 PM by Raj

I was trying to key of a SP KPI Indicator based on data in a Excel Spreadsheet that has External Data Connections and it failed. Maybe making it a pivot table might work but what are my other options here. Any ideas?

# re: Using external data in Excel Services

Thursday, March 27, 2008 4:56 PM by Rob

Thanks for this information!  Quick question, how do you convert that pivot-table back to a regular table?  Is this done in Excel or from the webpart properties?

# re: Using external data in Excel Services

Thursday, March 27, 2008 6:58 PM by Itay Shakury

Rob, I have updated the post with some tools that might help you

# re: Using external data in Excel Services

Tuesday, June 17, 2008 11:14 PM by Norm Benish

Great info, resolved some of my frustrations using Excel Web Access.  Thanks.  It is working in SP now but I get an error when refreshing all connections:

Unable to retrieve external data for the following connections:

The data sources may be unreachable, may not be responding, or may have denied you access.

Verify that data refresh is enabled for the trusted file location and that the workbook data authentication is correctly set.

The refresh works when I edit the workbook, am I screwed?

Thanks

Norm

# re: Using external data in Excel Services

Monday, January 12, 2009 4:41 AM by DavidDP

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# re: Using external data in Excel Services

Tuesday, January 20, 2009 9:30 AM by Inzia

Thanks for ur information.............. I hav been trin out external connection for more than a week....... but no idea about pivot table.... Anyway let me check it out.......

# re: Using external data in Excel Services

Tuesday, September 08, 2009 10:52 AM by Sarmila

Hi,

I want populate the data from different table to my excel shhet & also want to publish it using  excel service in sharepoint.

 Please help me if anybody has any idea...

Thanks in advance.

Sarmila

# Unable to Load Workbook &#8211; MOSS 2007 &laquo; SharePoint Expert&#8217;s Blog for Noobs

Pingback from  Unable to Load Workbook &#8211; MOSS 2007 &laquo; SharePoint Expert&#8217;s Blog for Noobs

# re: Using external data in Excel Services

Monday, February 08, 2010 11:26 AM by gajendra

thanks Itay Shakury........

# re: Using external data in Excel Services

Friday, February 19, 2010 7:02 AM by gajendra

hi itaysk,

can you please explain how can i convert tbale to PIvot table,Its not clear from the blogs you have provided

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